Moldbook: How Digital Mold Management Saves Millions Annually

Imagine this situation: you're standing in the middle of a production hall, production must start in an hour, but nobody knows exactly where mold number 347 is. The technician claims it's in maintenance, the warehouse worker thinks it's in hall B, and the paper record says something completely different.

This chaos is unfortunately the reality of many Czech manufacturing companies. Moldbook comes with a solution that combines production systems with intelligent tool management.

What is Moldbook and why manufacturing companies need it

Moldbook is a digital system designed specifically for managing injection molds, pressing tools, and other production components. Think of it as a smart assistant that has perfect oversight of every mold in your company – where it is, what condition it's in, when it needs maintenance, and how much it has cost you from acquisition to today.

At first glance, this might sound like another unnecessary software, but the truth is different. Moldbook solves concrete pain points that manufacturing companies experience daily: lost molds, forgotten maintenance, unexpected failures, and documentation chaos.

Integration with warehouse systems and order management then brings complete control over the production process.

Why traditional mold management fails

Many companies still rely on Excel spreadsheets or even paper folders. Does it work? Yes, to some extent. Is it efficient? Definitely not.

The problem with the traditional approach is simple – information is fragmented. Drawings are on one computer, maintenance data on another, repair invoices in accounting, and photos somewhere on the technician's phone.

Moreover, paper records cannot alert you that a mold needs preventive maintenance. Nobody remembers that mold XY needs inspection after 800 thousand cycles. The result? The mold breaks down during production, causes downtime, and repair costs are triple compared to preventive maintenance.

Process analysis from AutoERP helps identify exactly these bottlenecks in production and suggests optimization including Moldbook system implementation.

How Moldbook works in practice

When a company implements Moldbook, every mold gets its own digital profile. It's like a Facebook profile, but instead of vacation photos, it contains technical parameters, drawings, usage history, and photo documentation of condition.

An operator comes to work in the morning, opens the app on a tablet, and immediately sees which molds are available today, which are in maintenance, and which require inspection. They click on a specific mold and have access to everything needed – machine settings, last known problems, optimal production parameters.

When a technician completes maintenance, they photograph critical parts of the mold, upload photos to the system, and the system automatically compares the condition with previous photographs. AI agents from Apertia.ai can detect abnormalities or signs of wear and alert to potential problems.

Concrete benefits you can measure

Talking about "increased efficiency" sounds nice, but what does that mean in crowns? Let's show this with a concrete example.

Before Moldbook implementation (medium-sized company with 50 molds):

• Technicians spent an average of 3 hours per week searching for information
• Every month there were an average of two unplanned breakdowns
• Downtime due to failures: 24 hours annually
• Breakdown costs: 450,000 CZK annually

After one year of operation with Moldbook:

• Information search time: nearly zero
• Unplanned breakdowns: 65% reduction
• Downtime: 8 hours annually
• Breakdown costs: 160,000 CZK annually
• Savings: 290,000 CZK annually + 156 hours of work time

And this doesn't even count better production planning thanks to project management, lower defect rates, or extended mold lifespan.

ERP integration: When systems talk together

Moldbook itself brings value, but real magic happens when you connect it with enterprise ERP systems. AutoERP offers comprehensive solutions for Czech manufacturing companies with unlimited users and no monthly licenses.

Imagine this scenario: A salesperson in the CRM system confirms an order for 10,000 plastic covers. The system automatically checks if the required mold is available in Moldbook. It finds that the mold will be in preventive maintenance in a week. The planner gets an alert and can either postpone maintenance or adjust the delivery date.

Financial process automation

Maintenance costs from Moldbook automatically transfer to the AutoERP billing system, where they're assigned to correct orders or cost centers. AI invoice reading from Apertia.ai further speeds up supplier document processing.

The CFO has immediate overview through reporting of how much each product actually costs to produce, including mold costs. The document system centralizes all documentation from drawings to certificates.

Warehouse management and production

AutoERP warehouse application synchronizes mold positions in real-time. When an operator moves a mold from warehouse to production, the change immediately appears in both systems. The PIM module then manages product information including connections to specific molds.

Artificial intelligence: The future of mold management

Modern Moldbook systems use artificial intelligence for predictive maintenance. AI solutions from Apertia.ai can analyze thousands of production parameters and predict when a mold will likely fail.

AI agents for automation

AI agents monitor every production cycle – temperatures, pressures, cycle times, product quality. They gradually learn how a mold behaves in normal condition. When parameters start deviating from the norm, AI recognizes it sooner than a human would.

• AI Librarian creates knowledge bases from technical mold documentation
• Meeting Agent records meetings about mold problems and automatically exports them to ERP
• Voice Assistant allows technicians to input data into the system hands-free directly on the shop floor

Advanced analysis and prediction

Strategic company analysis from Apertia.ai identifies which molds are economically inefficient. Inventory prediction ensures spare parts for mold maintenance are always available. Warehouse management optimizes mold placement for quick access.

AI in business processes helps plan production considering mold availability and scheduled maintenance. Automatic content generator then creates technical descriptions for catalogs.

What to expect during implementation

Implementing Moldbook isn't a one-day affair. Realistically plan for implementation within 2-3 months for a medium-sized company.

1. Inventory using warehouse application - you must go through all molds, gather existing documentation, and scan important drawings
2. Data migration to system - every mold gets its profile in the PIM module and basic data
3. Employee training - key is teaching people to use the system

System support and maintenance

After launch, the HR system ensures training of new employees. The attendance system tracks who works with molds. The knowledge base collects best practices for mold maintenance.

Return on investment: When does it pay off

Investment in Moldbook typically ranges between 200,000 to 800,000 CZK depending on company size and customization scope. Sounds like a lot? Let's look at the numbers.

Example of savings for a company with annual maintenance costs of 2 million CZK:

• 30% on unplanned repairs = 300,000 CZK
• 60% on downtime = 180,000 CZK
• 70% on administration = 90,000 CZK
• Total annual savings: 570,000 CZK

Even with a 600,000 CZK investment, the system pays for itself in the first year. From the second year, the company realizes a net profit of half a million annually. Electronic contract signing with suppliers speeds up the process even more.

Conclusion: Is Moldbook right for your company?

If you have more than ten molds, probably yes. If you've lost track of maintenance, definitely yes. If you're troubled by unexpected mold failures during production, absolutely yes.

Moldbook isn't luxury for large corporations. It's a practical tool that helps companies of all sizes work smarter. Integration with AutoERP and using AI agents from Apertia.ai moves mold management into the 21st century.

The question isn't whether to get Moldbook. The question is how long you can still afford to operate without it while competitors are already digitalizing with help from Vendor Management Systems and advanced AI tools.

Want to know more? Contact AutoERP for consultation about integrating Moldbook into your production system or Apertia.ai for AI agent implementation in mold management.